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Tuesday, August 17, 2010

Gaining Productivity In Your Business With Information Technology

By Vernon Keenan
August 17, 2010

Let's face it, the economy is still miserable and many small business owners are struggling. While the Bay Area may not have been hit as hard as other parts of California, we are still trying to claw our way out of a hole dug by unemployment rates over 11%.

With this kind of uncertainty, business owners are reluctant to hire new employees even when faced with increased demand. Fortunately, when applied correctly Information Technology (IT) improves worker productivity, helping to stave off the need for new employees.

Top Small Business Productivity Boosters

  1. Break out of Email Jail with cloud-based services. If you still download your email to a desktop program like Outlook or Thunderbird, and you cannot view those emails when accessing your web mail, then you are trapped in email jail. Consider switching to a service like Gmail where all of your mail is stored online. You can continue to use Outlook to work with your mail, the only difference that your mail is now stored safely online.
  2. Use email instead of fax or letters. Have you ever wished you could simply email a document to someone instead of faxing it or stuffing it in an envelope? You can do it if you have a PDF print driver installed in your computer. With a free tool like PDFCreator anything that prints can be sent as a PDF document. Other tools like Adobe Acrobat or Nitro PDF allows you to create PDF forms that are filled out by your customer and emailed back to you.
  3. Upgrade or replace computers. Don’t let frugality in computer buying impact your customer service. Focus on computers that support “customer-facing activities” like a cashier, service ticket writer, or customer service agent. A new computer increases worker productivity, especially if the old computer has been in service for five or more years. Replace customer-facing workstations first and then delay upgrades for back office workers. 
  4. Use business-class printers. Nothing ruins a day more than a dead printer, especially when that printer works as your cash register receipt printer. Replace inkjet printers with higher-end laser models that include onsite warranties. Focus on those printers used for customer service to shave seconds off of customer waiting times. Always use original equipment manufacturer toner supplies to avoid glitches from remanufactured cartridges.
  5. Make better use of your smartphone. There are several ways to make that iPhone or Android device an even more useful part of your business life. Start with synchronizing your calendar and address books. Learn how to use financial services apps to keep up with your banking and credit card activity. You can even use your smartphone for remote access to your work computer.
  6. Use your web site to communicate with your customers. Do you still have a form on your web site that people fill out and fax back to you? Does your “Contact Us” page have a spam-proof form where people can reliably get in touch with you? Do you service customers calling in to check the status of their order? Consider using secure web forms to collect and store customer information. Web forms collect legible order information, validate and process credit card orders, and give your customers ways to perform self-service when making order inquiries.
  7. Access your work computer from home or the road. Think of all the times you had to go into the office to retrieve some information you left on your work computer. Or, when you are traveling and play "blind man's bluff" with someone in the office to look up information for you. Remote access solutions range from a monthly service like GotoMyPC, configuring a router, or setting up a Virtual Private Network (VPN).
I hope these Berkeley Logic tips for small business productivity help you make more with less. Please allow me to invite you to give us a call in case you need some assistance putting these ideas into action. Or, you might be interested in trying some of these ideas on your own. In any case, best wishes in your business ventures.

Friday, June 25, 2010

My iPhone 4 Review or Why My Apple Fanboydom is Now Complete

by Vernon Keenan

June 25, 2010
Berkeley, CA

Many years ago, in 1984 when the original Macintosh came out flying that pirate flag, I was what we call today an Apple Fanboy. I was young, and very much impressed with the GUI, the mouse and all that neat stuff the Mac brought to the world.

I would carry around my original Mac 128K in that huge duffel bag and hook up the dot matrix printer and gape in amazement when a halftone graphic printed. And after the original LaserWriter came out, it was off the races for the next ten years of my IT career.

Like I've written elsewhere, I have strayed from the Apple camp for a number of years. I only dabbled with learning OS X, but I felt comfortable since I use Linux professionally. I even bought a black MacBook in 2006 just for fun, but I was pretty much still not that impressed with Apple.

Boy, has that changed. It started in 2007 when I got the original iPhone. Not only do I think they are ready for world smartphone domination, see previous post, but this new iPhone 4 is a super product I don't have any trouble recommending to clients.

I did manage to get online after about 20 tries on June 15, the day of the pre-order online scramble. I think I managed to get through by using one of my cloud-based servers that gave me a significantly faster Internet connection than most other web users. I was lucky enough to be in the first batch of owners to receive their packages on Wednesday June 23.

That package is almost identical to the 3GS package; it only has a minimal instruction book, warranty information, the basic Apple Headphone earbuds with a mic, a basic iPhone-USB cable, and the two-pronged AC adapter. For me, activation was super-simple and simply took plugging it into my MacBook and syncing with iTunes. It loaded my old iPhone backup and I had everything on there but my iPod content.

The new size and design of the product is very nice, giving it a much more solid feel and heft than the 3GS plastic design. I can still hear the buttons rattle when giving it a good shake, but that noise is much less than before.

I like the new glass surface, but I am also a bit worried about marring or breaking it. I wonder how forgiving they will be at the Genius bar with cracked iPhones? The lack of curves and the tight corners between the glass and the metal band gives your fingers more to hold onto than the previous model. Even with the glass, it is less slippery than the 3GS model.

The most impressive new feature to me is Apple's new Retina Display, where they claim their 326 pixel per inch screen renders images so accurately the human eye cannot resolve the individual dots on the screen. I had to take out my over-40 special contact lenses to really see, but their claim is true. It is the finest computer screen I have ever seen, and you can actually read a full web page with no magnification. Although the type is only 5 or 6 "points" on the screen, it is totally legible and can be read.

Naturally, most of us won't be squinting at the tiniest rendering of text. However, the fine resolution of this screen makes it look as good as you would see in a fine art magazine. It certainly makes it more possible to watch movies, look at high-res photos, and read books on the iPhone.

After a few minutes of tapping apps, using the phone, doing texts, and using Safari, I was impressed with how much the new processor, more memory and the new multitasking capabilities speed up everything. Before it was quite painful to switch between any application and Safari mainly because you were actually re-launching the browser every time and it would re-load the page. Now, Safari runs in the background all the time, keeping track of its network connections and avoiding unnecessary page refreshes. Cutting and pasting between Safari and other apps just got a lot faster.

Another big improvement is the new 5 MP rear camera, the flash and 720p video recording. It is no replacement for a Nikon or Sony Handicam, but does anyone want to buy a Flip video recorder?

My call quality seems to be up, but that's is super-anecdotal on my part. I've only had it for two days now, and I can't tell if what I'm seeing is a reliable pattern.

I must say, though, that my personal experience with AT&T signal quality has been good, even since my original iPhone in 2007. I pretty much stay in the Berkeley/North Oakland areas, plus southern San Diego county, so I don't go to the bad zones very often.

But, I have had all sorts of problems with my iPhone 3GS in downtown San Francisco, including getting dropped calls when I have four bars of strength. The worst is 3G data performance in San Francisco. I haven't run any serious tests, but loading web pages on an iPhone in downtown San Francisco sure feels like it's going at quarter speed compared to downtown Berkeley.

There are a bunch of iOS 4 features I haven't used yet, such as FaceTime, but I have instantly grown used to the new dashboard folders and the multitasking. The new combined inbox and email threading is nice too. The multitasking works by double-tapping the menu button and a list of your active applications pop up. Swipe to the app you want, and you've just saved about three taps and five seconds of another application launch.

I could drone on, but you get the idea. Here is the bottom line. If you have an original iPhone or 3G, you should upgrade right away if $250 is in your budget. The new iOS 4 update doesn't work on the original, and it will go much slower on the 3G. Just order the iPhone 4 from the Apple Store online and have it delivered. That's the simplest.

If you have a 3GS and aren't tempted to do it for fashion's sake, then first try out the new iOS 4 free update. That will give you 80% of what iPhone 4 owners get. You can wait and see about price drops or easier availability later this summer.

If you are on another smartphone, especially a Windows or another bad design that hampers your use, then I guarantee you'll get more use out of your mobile device if you switch to the iPhone. Note that I'm not talking to the Blackberry or Android Fanboys out there. We'll talk another time...

In any case, Apple has another real winner with the iPhone 4. And, yes, I confess to being an Apple Fanboy reincarnated.

Wednesday, June 9, 2010

Apple Extends Their World Domination With iPhone 4?

Vernon Keenan
Berkeley, California
June 9, 2010

The latest announcements from Apple, combined with the fact it has recently passed Microsoft as the world's most valuable technology company, highlights a remarkable 15 year evolution.

I am deeply impressed with how Apple has taken devotion to various computer industry strategies, and transformed these devotions into real market share, economic activity, and platform domination.

Apple's success with the iPhone and iPad are tremendous testaments to the power of proprietary vertical industry integration. Smartphones like the iPhone, Google Nexus 1 and the HTC HD2 are designed using various layers of functionality, such as an operating system that talks to a certain piece of hardware, and its all enhanced with a rich source of software and a global digital network. Alone amongst my examples, the iPhone is based on products and services from a single technology vendor, Apple. The others are all based on loose confederations of technology companies who work together to deliver a single product to the consumer.

The content, the apps, the operating system, the hardware platform and the Internet are each a layer in a technology ecosystem that runs a smartphone. In the Microsoft technology ecosystem Microsoft has tight control over just one of those layers: the operating system. It emulates the way Microsoft grew to dominate the computer industry. The whole premise of how the Microsoft computer ecosystem grew was based on interoperability of the various pieces of the hardware layer. Since Microsoft didn't make the hardware, they left the market free to compete for customers based on technology innovation.

Hardware interoperability worked tremendously from the start for Microsoft. Companies like Compaq and Dell flourished as they shipped PC systems around the world. The Mac languished in a proprietary backwater while the whole world geared up with Microsoft-based desktops, servers, laptops and networks. In the subsequent decades the diversified hardware ecosystem worked beautifully for Microsoft and Apple became a virtual afterthought by 1995.

But the evolution of the Microsoft ecosystem slowed tremendously throughout the 2000's. This was primarily due to the nightmarish scenarios confronted by system integrators and hardware builders who had to deal with the inherently unstable design of the Microsoft hardware driver and memory management systems. Every time a new technology was introduced, such as more RAM, wireless networking or more powerful graphics cards, it was up to Microsoft to orchestrate the chorus of hardware vendors who chimed in with their own APIs and programmatic controls. Often, the result was incompatibility and fragile systems.

My feeling is that a commodity hardware marketplace worked pretty good for the computer industry from the 1980's until about 2005. Then we all stood around waiting for Microsoft to figure out how to keep up with the hardware innovations and then watching them misfire with Vista in 2007.

Although it didn't seem to be true at the time, Steve Jobs had it figured out way back in 1985 when he dealt with his biggest crisis at Apple. He had to face how the IBM PC hardware ecosystem had displaced Apple as the #1 computer company, and how he might have hired the wrong CEO, former PepsiCo chief executive John Sculley. Jobs quit Apple because he believed so deeply in integrating the hardware and the operating system. He was forced out by Sculley who decided to bow to ever-increasing power of the Microsoft-IBM-Intel "standard." When he was told the company would emulate the Microsoft business model by licensing the MacOS to other hardware companies, Jobs turned in his resignation and sold all but one share of his stock.

Without re-telling the whole John Sculley and Gil Amelio story, Steve Jobs eventually came back in 1997 and used his NeXT operating system to form the basis of OS X, the next generation OS for the Macintosh. As Jobs was vindicated, he canceled the MacOS licensing agreement with all the clone makers, thus reasserting his belief in vertical integration within a technology platform.

Apple also vertically integrated the retail industry stack. Steve Jobs' control ethic is in full force with the Apple Stores where the staff are actual Apple employees and all of the stores have a consistent look and feel. No other global brand has such a successful retail presence. Millions of iPods were sold in the Apple Stores, and the iTunes digital store tamed the wild digital music world.

As the PC industry languished for the last five years, the features and usability of OS X consistently outpaced Windows. Microsoft still hasn't recovered from the Vista debacle, and the growth in the industry is now degraded to replacement of older equipment instead of delivering on new capabilities. iTunes is now a such a major factor in music sales Apple can afford to dictate terms to most of the music labels. It was Apple's ability to slowly evolve their platform with consistent and reliable results that has caught the attention of the world.

Until 2007 the smartphone marketplace was a mishmash of hardware and operating systems, most of them hard to use with inaccessible features. People put up with it because they wanted the communication and messaging features. When Apple introduced the iPhone they not only vertically integrated the hardware and the operating system, but also set out strict rules for developers and created a digital delivery mechanism that they controlled. While leaving the wireless part up to service providers, the only layer they don't control in the iPhone package is the content itself.

By simply announcing the iPhone in 2007 Apple lapped all of the competition. What Apple delivered wasn't just a phone, but a pocket Internet computer that worked very well. Plus, it was so easy to use that many advanced features are well-used by iPhone owners. The marketplace has caught on and the iPhone is now the leading smartphone as measured by unit sales. This week's iPhone 4 and iOS announcement totally solidifies Apple's leadership in smartphone technology and platform dominance.

Even as Apple becomes the world's most valuable technology company in 2010 they are still very well positioned for what could be a shift from PC products in the home to more iOS-based products. iOS is revolutionary in it's approach to the human-computer interface by eliminating the mouse and using touch. That advantage could translate into sales for new products in the digital home.

As the smartphone becomes better integrated into business information, iOS could penetrate more into corporations. I think that Apple could even experience a resurgence of OS X in corporations as users want better integration between IT systems and smartphones.

There is still plenty of room for the iPhone to grow within the US smartphone market as soon as versions compatible with other 3G networks become available. Plus, Apple is well-established in all the major international markets. A major set of decisions and challenges will be how fast and where Apple will scale its operation.

It seems to be coming down to vertical platform integration, aka Steve Jobs' personal religion! Using that platform philosophy already sells more iPhones than any other smartphone. The rest of the smartphone industry is based on the hardware ecosystem model that served the computer industry so well in the 1980's and 1990's. Apple's unit sales, financial success and iPhone momentum makes the Steve Jobs' way of doing things seem to be a safe bet.

I've been an observer and fan of Apple since 1984 when I got my first Macintosh. I abandoned them in 1995 when they weren't paying attention to the Internet. I got excited again when I got my iPhone in 2007. Now I'm saying they are well positioned for a long-predicted inflection point in the technology industry where they could even grow much larger.

Friday, June 4, 2010

Small Business Antivirus Evaluation

Detailed Antivirus Product Comparisons for Small Business Clients


By Robert Crabbs
4-27-2010




INTRODUCTION


One of our larger clients just had an Avast! license expire. Because of the wide range of malware threats found on the internet, having a current antivirus subscription is imperative for all computers running Windows.


Unfortunately, Avast’s product fell far short of Berkeley Logic’s expectations. The product was not easily managed from an IT standpoint, and thus took time away from other tasks at the client. In addition, Avast’s technical and sales support staff responded slowly to help requests, and often failed to understand the basic nature of the requests themselves. Their support structure was clearly disorganized and ineffective.


Because of the shortcomings of the client's current security software, Berkeley Logic is replacing it with a competing product. We put substantial effort into searching for suitable replacements, evaluating various offerings based on three primary criteria:
  • Low performance overhead. The client has a significant number of older computer systems in place in its network. Antivirus software we use should not impair system speed and usability, especially for these older machines.
  • Strong technical support. Quality product support reduces the overall costs of deploying and managing software, and allows Berkeley Logic to focus on other IT needs of the client.
  • Low yearly cost. Naturally, reducing operating costs is desirable. Security software should be within budget without sacrificing performance or quality of support.

Berkeley Logic investigated products from sixteen major vendors: Avast!, AVG, Avira, BitDefender, CA, CoreTrace, ESET, F-Secure, G-Data, Kaspersky, McAfee, Microsoft, Panda, Sophos, Symantec, and TrendMicro. This report covers the five antivirus suites that satisfied all three criteria above; the other eleven were found lacking in at least one major aspect. The finalists were:


Avira Antivir Professional
AVG Antivirus Business 9.0
BitDefender Small Office Security
F-Secure Antivirus
G-Data Business Antivirus



PRODUCT: Avira Antivir Professional


Avira’s business antivirus software was one of the fastest security products we evaluated. Performance was minimally impacted, even on the older Dimension 2400 computers at out client. The centralized management software operates smoothly and is generally straightforward.

PROS
  • Remote deployments proceeded quickly and smoothly
  • Centralized console is clean and simple
  • Antivirus engine is known to be quite effective
  • Software uses little memory and CPU time
  • Generates custom reports of security status
  • Can easily configure client software settings en masse or individually
CONS
  • Somewhat expensive for 1-year licensing
  • Cannot send alerts or notification emails to Berkeley Logic
  • Server locates all network computers, but cannot perform mass deployments
PRODUCT: AVG Antivirus Business 9.0


AVG offers a strong security suite which is both fast and effective. Though somewhat slower than Avira’s Antivir, AVG’s engine also does not affect system speed much. The ability to control individual components of each installation is quite useful, and allows a large degree of performance tweaking. Virus-scan reports can be generated and saved on a schedule. In addition, the AVG server can send email alerts to Berkeley Logic in case of a critical security issue.

PROS
  • Remote deployments proceeded without errors
  • Centralized console is clean and simple
  • Antivirus engine is known to be quite effective
  • Software uses little memory and CPU time
  • Generates custom reports of security status
  • Can send alerts or notification emails to Berkeley Logic
  • Can easily configure client software settings en masse or individually
CONS
  • Somewhat expensive for 1-year licensing
  • Server locates all network computers, but cannot perform mass deployments
  • Installations take a long time to finish (expensive deployment)
PRODUCT: Bit Defender Small Office Security


Bit Defender’s software stands out for two reasons. First, it had almost no performance impact, even on very old Dell Dimension 2400 computers. Second, the license pricing is the least expensive of any of the 15 major antivirus products we reviewed. Its centralized management is quite streamlined and easy to use. But despite its simplicity, it also contains many powerful administrative tools beyond the scope of normal antivirus software.

PROS
  • Remote deployments proceeded quickly and smoothly
  • Centralized console is clean and simple
  • Software uses almost no memory or CPU time
  • Generates custom reports of security status
  • Can send alerts or notification emails to Berkeley Logic
  • Supports deployment to any of number of workstations at a time
  • Can easily configure client software settings en masse or individually
  • Includes many tools for IT users to manage networked computers
  • Lowest cost of all antivirus products reviewed
CONS
  • Antivirus engine effectiveness is somewhat of an unknown to Berkeley Logic
PRODUCT: F-Secure Antivirus


F-Secure’s biggest strength lies in its centralized management interface. Of all the antivirus products we reviewed, F-Secure had the cleanest, most well-organized front-end. Performance impact was noticeable but by no means excessive. We did have an issue using the remote installation tool, though it may simply be a limitation of the trial version we downloaded.

PROS
  • Centralized management user interface is best-in-class
  • Generates custom reports of security status
  • Can send alerts or notification emails to Berkeley Logic
  • Supports deployment to any of number of workstations at a time
  • Can easily configure client software settings en masse or individually
CONS
  • Antivirus engine effectiveness is somewhat of an unknown
  • Yields somewhat slower performance than the other offering
  • Could not use remote deployment with the software package we downloaded
PRODUCT: G-Data Business Antivirus


G-Data’s antivirus product is unique in that it employs two separate scanning engines (Kaspersky and BitDefender) to search for viruses. While we expected this approach to make a larger drain on computer resources, G-Data actually impacted performance less than most of the other antivirus suites. The centralized console is well-organized and relatively easy to use, though it does not generate on-demand reports like many other products do.

PROS
  • Remote deployments proceeded quickly and smoothly
  • Centralized console is clean and simple
  • Software uses little memory or CPU time
  • Can send alerts or notification emails to Berkeley Logic
  • Supports deployment to any of number of workstations at a time
  • Can easily configure client software settings en masse or individually
CONS
  • Does not generate custom reports of security status
EVALUATION CRITERIA

Each antivirus product was evaluated based on the following:
  • Ability to install and uninstall on network computers via a server-end application
  • Ease of client management (updating, changing settings, etc.) after installation
  • Quality of client status monitoring and virus reporting
  • Performance impact on workstations (i.e. startup times, file access, internet browsing)
  • Support of Windows Server 2003 and Server 2008
  • Effectiveness of scanning engine at detecting/preventing/eliminating threats
  • Yearly licensing cost
CONCLUSIONS

The table below shows the relative rankings of each product in several categories, with 1 being best and 5 being worst.

Avira

AVG

Bit Defender

F-Secure

G-Data

Yearly Cost

5

4

1

3

2

Performance

2

3

1

5

4

Ease of Deployment

2

3

1

1

1

Ease of Client Management

2

1

2

2

2

Reporting and Alerts

2

1

1

1

3

Effectiveness

Good

Good

Unknown

Unknown

Good

OVERALL RANK

3

4

1

5

2


All five of the finalist security suites proved to be strong candidates; there is no clear “best” antivirus product. For example, it is true that BitDefender ranks top in most of the categories. However, the differences were often small. Other differences in features were not readily quantifiable; each central interface had advantages the others did not.

Each offering’s centralized management interface seemed polished and easy to use, though F-Secure’s stood out among the rest. There were a few caveats as well. Some of the products did not seem to support mass network installations, which increases their total cost of deployment. Others, like Avira, did not have advanced notification and alert tools to inform Berkeley Logic of possible virus threats.

Performance is important, naturally, but less so as older Celeron and Pentium computers are gradually replaced by newer Intel and AMD processors. Still, not all of the aging workstations have been replaced. Fortunately, every one of the antivirus suites ran smoothly on 6-year-old Dell Dimension 2400 Celeron systems. F-Secure was somewhat slower than the others, and BitDefender appeared to barely impact performance.

Because all of the offerings are strong, perhaps yearly cost is the deciding factor. Berkeley Logic happened to get a good deal since we signed up as new reseller for BitDefender.



For other organizations looking to pick a new antivirus solution, we hope these notes will provide you with some insight into your research and help you make a good choice.


-- Robert Crabbs (rcrabbs@berkeleylogic.com)

Back to Blogging

Well, it's been a looooong time since my last posting on the Berkeley Logic blog. I could make up some excuses, but I'll just cop to laziness!

But, we have some new and fairly interesting things going on at Berkeley Logic, so we're going to step up our blogging and social media efforts.

We have some interesting blog posts coming up, including Robert Crabbs comprehensive look at antivirus products for small businesses, our picks of the best new computers, and a look at digital signage with cloud-based services.

But, on a daily basis we'll try to give out some quips and other tech tidbits on the Berkeley Logic Facebook page. Come on by the page and give us a Like to keep up on the daily IT buzz from a Berkeley Logic perspective.

Vern